EXPORT-TERMSScope of these export terms and quotation precedence
These Export Terms & Conditions are designed for business-to-business enquiries for SHREE SHUBH LAXMI POLYMERS PRIVATE LIMITED products and approved allied supply categories. They are a commercial framework, not a substitute for the accepted quotation, purchase order, proforma invoice, letter of credit, contract, destination-country regulation or statutory requirement. Where an accepted quotation or signed contract states a specific product, specification, quantity, Incoterm, payment method, inspection plan, packing method, delivery schedule or warranty condition, that transaction-specific document takes precedence over general website wording.
Export feasibility is confirmed product by product and destination by destination. A website image, catalogue range, previous supply, marketplace listing or enquiry response does not by itself create an obligation to export a product to every market. Availability may depend on product standard, raw-material availability, tooling, production slot, order quantity, marking, buyer approval, regulatory requirements and shipping practicality. Quotations should clearly state the validity period and may be revised if exchange rates, freight, insurance, statutory levies, raw-material costs or buyer requirements materially change before acceptance.
EXPORT-TERMSIEC, exporter identity and mandatory Indian export documents
DGFTâs Foreign Trade Policy framework requires an Importer-Exporter Code (IEC) for export/import activities except specified exemptions. IEC details are maintained through DGFTâs online system and the current policy also requires periodic confirmation/updating of IEC particulars. Before a first export transaction, the exporter should ensure that legal name, PAN-linked identity, registered address, bank details and authorised contacts are consistent across the commercial and statutory documents.
DGFT identifies core documents for export of goods from India including the transport document (such as Bill of Lading/Airway Bill/Lorry or Railway receipt as applicable), Commercial Invoice cum Packing List, and Shipping Bill/Bill of Export/Postal Bill of Export. Product-specific laws or destination requirements may require additional licences, NOCs, certificates, test reports, declarations or approvals. The buyer should therefore provide destination, intended use and any mandatory standard before production of customised goods. The seller may request additional documents or buyer confirmations where necessary for legal compliance.
EXPORT-TERMSGST zero-rating, LUT/bond and tax treatment
Exports are treated as zero-rated supplies under the IGST framework, subject to the applicable law, rules and procedures. Depending on the legally available route and current conditions, a registered exporter may export under bond/Letter of Undertaking without payment of integrated tax and claim eligible refund of unutilised input tax credit, or use another permitted route under the law. The treatment of exempt/non-GST goods and refund documentation can differ, and CBIC circulars clarify specific situations.
A commercial quotation should not promise a GST refund to the buyer or treat a tax refund as an automatic discount. The exporter remains responsible for using the correct invoice, LUT/bond/refund route, shipping-bill linkage and return compliance as advised by its tax professional. If an export order is subsequently diverted to domestic supply, returned, cancelled or otherwise changes character, the tax consequences must be reviewed separately. Any tax shown in a quotation is indicative until the invoice date and final statutory classification are confirmed.
EXPORT-TERMSProduct specification, standards, BIS/QCO and destination compliance
Plastic tanks, pipes, fittings and allied products may be subject to Indian standards, BIS licensing, Quality Control Orders, buyer specifications or destination-country technical rules depending on the exact product. A companyâs BIS/ISO or other supporting records should never be interpreted as covering every catalogue item unless the certificate scope and current validity actually include that product. The Documents page on this website is intended to present supporting records for procurement review, while the accepted quotation identifies the product-specific specification that will be supplied.
The buyer must disclose any mandatory destination-country standard, registration, labelling, food-contact requirement, potable-water approval, chemical restriction, fire classification, sanitary approval, test certificate or third-party inspection requirement before order acceptance. Additional testing, certification, inspection or marking requested after production begins can affect cost and delivery. If the buyer nominates a standard or test method, the quotation should identify whether compliance is included, excluded or subject to an approved sample/test report.
EXPORT-TERMSIncoterms, freight responsibility and transfer of cost/risk
Terms such as EXW, FOB, CFR and CIF describe different allocations of transport cost, responsibility and risk, and should be used with a named place/port and the agreed Incoterms edition where appropriate. âDoor deliveryâ is not by itself a complete Incoterm and should be defined carefully, particularly for customs clearance, import duty, destination tax, demurrage, detention, unloading and local delivery restrictions.
Freight quotations can change quickly. Unless expressly stated as fixed for a defined booking window, sea, air, road, rail and container freight is subject to carrier availability, fuel/security surcharges, port/terminal charges, route conditions, container availability and destination charges. If the buyer arranges freight, the buyer must nominate the forwarder/carrier in time and provide booking instructions. If the seller arranges freight, the buyer must provide correct consignee/notify-party information and any destination instructions before document cut-off. Delays caused by late buyer data, customs holds, carrier roll-over, force majeure or destination congestion should be handled under the accepted commercial terms.
EXPORT-TERMSPacking, marking, palletisation, OEM and private-label orders
Export packing is selected according to product geometry, quantity, handling, containerisation and destination. Standard domestic packing may not be suitable for long-distance sea movement or repeated handling. The buyer should specify palletisation, wrapping, carton/crate, moisture protection, container loading pattern, barcode, shipping mark and special handling requirements before quotation acceptance. Extra packing or fumigation/compliance services, where required, may be chargeable.
OEM/private-label work requires approved artwork and written confirmation of brand ownership/authorisation where appropriate. Colour, print, embossing, mould identification, label placement and packaging artwork should be approved through a sample, digital proof or agreed reference. The seller is not responsible for third-party trademark infringement arising from buyer-supplied branding, artwork or claims. Minimum quantities may apply to customised colours, printing, packaging or production runs. Changes after artwork/tooling approval can create rework charges and delivery delays.
EXPORT-TERMSQuantity tolerance, production, inspection and acceptance
Manufacturing and bulk dispatch can involve quantity, weight, dimensional or packing tolerances depending on the product and process. Any permitted tolerance should be stated in the quotation or specification. For project orders, the buyer should provide a consolidated bill of quantities and avoid relying on photographs as a substitute for size, pressure class, layer, capacity, material or connection details. Production normally begins only after agreed commercial prerequisitesâsuch as purchase order, advance/payment instrument, artwork approval and technical confirmationâare complete.
Inspection may be seller inspection, buyer inspection, third-party inspection or documentary review, as agreed. If pre-dispatch inspection is required, the buyer or nominated agency should complete it within the stated inspection window. Where the buyer waives or does not attend an agreed inspection after notice, the contract may permit dispatch based on the sellerâs inspection records. Claims for visible transit damage, quantity discrepancy or packing damage should be documented promptly with carrier/terminal evidence. Product-performance claims should include batch/order reference, photographs, installation conditions and other technical information needed for investigation.
EXPORT-TERMSPrices, currency, payment security and banking documents
Export quotations should identify currency, price basis, validity, payment schedule and banking method. Depending on the commercial assessment, payment may be advance, milestone-based, documentary collection, letter of credit or another mutually accepted method. Bank charges, confirmation charges, amendment charges and correspondent-bank deductions should be allocated expressly. Funds should be remitted only to the bank account stated in the authenticated quotation/proforma invoice and verified through an established company contact when banking instructions change.
A quotation is not a receipt and an invoice is not proof that funds have cleared. Production/dispatch milestones tied to payment are activated only when the required funds or compliant banking instrument are received/accepted. For letters of credit, the buyer should share a draft before issuance so product description, latest shipment date, presentation period, ports, Incoterm and required documents can be checked. Discrepant documents can delay payment and create bank costs; therefore the documentary requirement should be commercially realistic and consistent with the actual shipping route.
EXPORT-TERMSDelivery schedule, force majeure, storage, demurrage and buyer delay
A quoted lead time is generally counted from completion of all stated prerequisites, not merely from the date of an initial enquiry. Customised orders may require additional production, artwork, mould, testing or packing time. Shipment dates are subject to vessel/flight availability and carrier cut-offs. The seller should communicate material delays, but reasonable extensions may be necessary for events outside commercial control, including natural events, governmental restrictions, port closure, labour disruption, carrier cancellation, war/hostilities, epidemic controls, major utility interruption or raw-material disruption.
If finished goods cannot be dispatched because the buyer has not paid, nominated a forwarder, supplied documents, approved artwork or accepted inspection, storage and handling consequences should be addressed in the order terms. Container detention, port storage, demurrage and destination penalties caused after risk/responsibility has transferred under the agreed term are normally allocated according to the contract and carrier rules. Neither party should assume that website lead-time language overrides a shipment-specific schedule.
EXPORT-TERMSClaims, limitation, governing documents and responsible procurement
Any claim should be raised with enough evidence to identify the transaction and allow technical review. The seller may require invoice/quotation reference, product identification, batch information, photographs, quantity evidence, installation details and samples. Remediesâreplacement, repair, credit, rejection or other actionâdepend on the accepted warranty/contract, product condition and investigation. Damage caused by incorrect installation, incompatible use, unauthorised alteration, prolonged exposure outside product limits or handling contrary to instructions may fall outside the agreed warranty.
These general terms should be read with the accepted quotation, product specification, proforma/commercial invoice, packing list, shipping document and any signed contract. Statutory rights and mandatory law are not waived by website wording. Export restrictions, sanctions, denied-party rules, end-use controls and destination regulations should be screened for each transaction. The seller may decline or suspend a transaction where legal/compliance risk cannot be resolved. Because foreign-trade and tax rules change, the Admin Page Controller should be used to update this page from current DGFT, CBIC, Customs/ICEGATE and other competent-authority guidance rather than leaving obsolete rules online.
EXPORT-TERMSHS classification, export policy status and product description must agree
Every export starts with a correct commercial description and classification. The buyerâs marketing name may not be sufficient for customs classification, and similar plastic products can fall under different tariff headings depending on material, function and construction. The exporter should determine the appropriate Indian Trade Classification/HS entry and verify whether the export policy is free, restricted, prohibited or subject to a condition. The classification used in the quotation, commercial invoice, packing list and shipping bill should be internally consistent while still describing the goods accurately enough for customs and the buyer.
Classification can affect export policy, GST/refund handling, duty or incentive treatment, destination import duty, certificate requirements and trade statistics. If the buyer requests a particular HS code only to obtain a lower destination duty, the seller should not use that code without a defensible classification basis. Product literature, composition, manufacturing process, use and technical data should be kept available to support the chosen code. Where classification is genuinely uncertain or commercially material, professional customs advice or an applicable ruling should be considered.
The Admin quotation module therefore leaves HSN/HS fields under commercial control rather than automatically copying a generic code to every product. A product family can contain items that require different classification. The final invoice should use the code confirmed for that transaction. Any export incentive or preferential tariff should be evaluated only after classification, origin and destination rules are established.
EXPORT-TERMSCountry of origin, preferential tariffs and buyer-requested origin documents
A buyer may request a Certificate of Origin or a preferential origin document so the importing country can apply the correct tariff treatment. Origin is a legal concept governed by the relevant non-preferential or preferential rules; it is not established merely because goods are dispatched from India or bear an Indian brand. If a Free Trade Agreement or preference scheme is being used, the product must satisfy the applicable origin rule and documentary procedure. The buyer should identify the intended preference before shipment so the exporter can determine whether the required origin document is available and whether supporting cost/manufacturing records are needed.
If no preference is claimed, a non-preferential certificate may still be required by the buyer, bank, chamber, customs authority or destination regulation. Fees and processing time for certificates, legalisation, attestation or special declarations should be considered in the quotation where applicable. The seller should not sign a destination-specific declaration whose factual basis has not been verified.
Private-label or OEM supply does not change the legal origin by itself. Likewise, imported raw materials do not automatically make an Indian-manufactured product ineligible for Indian origin; the applicable rule determines the result. Because origin rules vary by agreement and product, the website describes the workflow but does not promise preferential duty. Any origin benefit should be stated as subject to the issuing authority, applicable trade agreement and customs acceptance.
EXPORT-TERMSMarine insurance, loss prevention and transport evidence
Where the agreed commercial term requires the seller to arrange insurance, the policy/certificate and insured value should match the contractual requirement and shipment mode. Where insurance is the buyerâs responsibility, the buyer should place cover from the point at which risk transfers under the agreed term. Insurance does not replace proper packing, loading, lashing, handling instructions or prompt claim notification. For bulky plastic products, container utilisation, deformation risk, sharp-edge protection, nesting/stacking method and securing can be commercially significant even when the goods themselves are not fragile.
At dispatch, preserve loading photographs, container number/seal details where relevant, weight/count records and copies of transport documents. If cargo arrives damaged, the consignee should record exceptions with the carrier/terminal promptly, take clear photographs before unpacking where possible and follow the insurer/carrier survey process. Disposing of damaged cargo or packaging before survey can prejudice a claim.
The supplierâs technical warranty and transit insurance are different remedies. A manufacturing defect is reviewed under the product warranty/contract; physical transit damage is generally handled through the risk allocation, carrier and insurance process. The quotation should identify any special export packing included in the price and any exclusions. This reduces disputes where standard product warranty is mistakenly expected to cover container handling, port damage or buyer-arranged inland transport.
EXPORT-TERMSDocument consistency, electronic records and pre-shipment final review
Export documentation should be treated as one connected data set. The legal exporter name, IEC/PAN identity, GST particulars, buyer name, consignee/notify party, product description, HS classification, quantity, unit, currency, Incoterm, invoice value, marks, package count, gross/net weight and transport references should not contradict one another without a documented reason. Small inconsistencies can create bank discrepancies, customs queries, destination clearance delay or refund mismatch even when the physical goods are correct. Before final document release, the commercial team should compare the accepted quotation or proforma invoice with the purchase order, production record, packing list, invoice draft and shipping instruction.
Electronic filing does not remove the need for source records. Keep the accepted order, artwork approvals, inspection evidence, packing/loading photographs, carrier booking, shipping bill data, transport document, invoice, packing list, certificates and bank/payment correspondence in a transaction folder. Where an original or digitally verifiable certificate is required, use the issuing authorityâs process rather than reproducing an image from the website. The website document gallery is a procurement reference, not a substitute for shipment-specific statutory originals.
A final pre-shipment review should confirm: goods match the approved specification; export policy and product-specific compliance have been checked; buyer and consignee data are complete; payment prerequisite is satisfied; packing/marks are approved; container/vehicle plan is ready; inspection is complete or waived in writing; invoice and packing data reconcile; required origin/test/insurance documents are arranged; and shipment cut-off is achievable. If any mandatory point is unresolved, the safer action is to hold dispatch and obtain written clarification rather than ship with inconsistent documents. The quotation and invoice module in this project is designed to centralise commercial data, while customs, tax, origin and banking filings remain subject to the competent statutory and professional workflow.
